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Quran Academy Management System

A comprehensive management system for an online Quran academy, handling student enrollment, class scheduling, teacher assignments, progress tracking, and payment processing for hundreds of students across multiple time zones.

Challenges

Academy was managing 500+ students across 15 time zones using spreadsheets and WhatsApp groups
Scheduling one-on-one and group classes across time zones led to frequent double-bookings and missed sessions
No system to track student progress, memorization milestones, or attendance consistently
Payment collection was manual, with no invoicing system and frequent late payments

Our Solution

Built a Laravel-based management portal with separate dashboards for administrators, teachers, and students
Developed a smart scheduling system with timezone auto-detection, availability matching, and conflict prevention
Created a progress tracking module with Quran memorization milestones, daily recitation logs, and teacher evaluation forms
Integrated Zoom API for automatic class link generation and session recording with attendance tracking
Implemented Stripe billing with automated invoicing, payment reminders, and family discount management

Results

Scheduling conflicts reduced by 95% with automated timezone-aware booking system
Student retention improved by 35% thanks to visible progress tracking and parent engagement portal
Payment collection rate improved from 70% to 95% with automated invoicing and reminders
Academy scaled from 500 to 1,200 students within 6 months without adding administrative staff

Project Details

Client: Online Quran Academy
Duration: 3 months
Category: Web Application

Technologies Used

LaravelPHPMySQLJavaScriptBootstrapZoom APIStripe

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