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Quran Academy Management System
A comprehensive management system for an online Quran academy, handling student enrollment, class scheduling, teacher assignments, progress tracking, and payment processing for hundreds of students across multiple time zones.
Challenges
- Academy was managing 500+ students across 15 time zones using spreadsheets and WhatsApp groups
- Scheduling one-on-one and group classes across time zones led to frequent double-bookings and missed sessions
- No system to track student progress, memorization milestones, or attendance consistently
- Payment collection was manual, with no invoicing system and frequent late payments
Our Solution
- Built a Laravel-based management portal with separate dashboards for administrators, teachers, and students
- Developed a smart scheduling system with timezone auto-detection, availability matching, and conflict prevention
- Created a progress tracking module with Quran memorization milestones, daily recitation logs, and teacher evaluation forms
- Integrated Zoom API for automatic class link generation and session recording with attendance tracking
- Implemented Stripe billing with automated invoicing, payment reminders, and family discount management
Results
- Scheduling conflicts reduced by 95% with automated timezone-aware booking system
- Student retention improved by 35% thanks to visible progress tracking and parent engagement portal
- Payment collection rate improved from 70% to 95% with automated invoicing and reminders
- Academy scaled from 500 to 1,200 students within 6 months without adding administrative staff
Project Details
- Client
- Online Quran Academy
- Duration
- 3 months
- Category
- Web Application
Technologies Used
LaravelPHPMySQLJavaScriptBootstrapZoom APIStripe
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